Privacy/Cookie Policy

Farrar’s Building Privacy Policy

Direct Access Website

Introduction

Farrar’s Building is committed to safeguarding the privacy of those whose personal data comes into our possession. We take your privacy rights and the security of your personal data very seriously.

Please read the following Privacy Policy to understand our privacy practices and your rights in respect of personal data that we hold about you.

If you need to contact Chambers about your personal data or the processing carried out, the relevant contact details are:

Farrar’s Building

Temple

London

UK

EC4Y 7BD

Topics covered by this Privacy Policy:

  • What data will be collected
  • How and why this data is used
  • Who we will share data with
  • How long we will keep data
  • International data transfers
  • Your rights
  • Keeping your data secure
  • Cookie policy
  • Further information / complaints

What data will be collected

The personal data that we may collect about you could include information about your:

  • Name, address, telephone number(s), e-mail and other contact details
  • Gender
  • Marital status
  • Family background
  • Employment background
  • Educational background
  • Finances
  • Visual image, appearance or behavior
  • Information about your computer and about your visits to and use of this website (including page views, website navigation paths and service usage, your IP address, browser type and version)
  • Information that you provide to us for the purpose of subscribing to our website newsletter and/or other notifications;
  • Any other personal information necessary for the purposes of providing legal services to you
  • Any other information that you choose to send to us

The information that we collect about you may also include particularly sensitive personal information, including information about your:

  • Physical or mental health
  • Past medical history
  • Genetic data
  • Biometric data
  • Racial or ethnic origin
  • Political opinions
  • Religious or philosophical beliefs
  • Sex life or sexual orientation
  • Trade union membership
  • Any civil and criminal proceedings in which you have been involved
  • Any criminal convictions

This personal information may be contained in a number of different sources provided to or made available to us, for example instructions from you directly or from your solicitor or your family or associates, court documents, witness statements, medical records, employment records, educational records, HMRC records, DWP records, financial records, investigation documents, police reports, expert reports, regulatory authorities, prosecution authorities.

How and why this data is used

We will only use your personal data if we have a proper reason for doing so.

We may collect, use, share, retain and otherwise process your personal information on the following legal grounds and for the following purposes:

  • Where you have consented to us processing your personal information. You have the right to withdraw your consent to the processing at any time. Please see the ‘Your rights’ section of this Privacy Notice for more details
  • To enable us to provide legal services
  • To take steps at your request prior to you entering into any contract to provide legal services
  • To comply with any legal obligation to which we are subject, for example retaining records required by anti-money laundering legislation
  • Where it is necessary for the legitimate interests of one of our barristers, for example for the purpose of conflict-checking, or for use in the defence of potential complaints, legal proceedings or fee disputes
  • Where it necessary for the legitimate interests of a third party, for example the establishment, exercise or defence of legal claims of a third party, or for the purposes of training of pupils (trainee barristers) at Farrar’s Building
  • In respect of any personal information relating to criminal convictions and offences: Where it is necessary for the establishment, exercise or defence of a legal claim or whenever a court is acting in a judicial capacity
  • Where you have made the information public
  • For the purposes of administering this website
  • To deal with enquiries and complaints made by or about you relating to our website
  • To send you email notifications which you have requested
  • To conduct statistical analysis to help us to assess the performance of our website

Who we will share data with?

We may disclose your personal data to any of our employees, agents, or service providers (such as our IT contractors, email providers, data storage providers) insofar as reasonably necessary for the purposes as set out in this Privacy Policy. We will only permit them to handle your personal data if we are satisfied they take appropriate measures to protect your personal data.

In addition, we may disclose your personal data to:

  • Courts and tribunals
  • Your solicitor or any other legal or non-legal professional advisor
  • Lay witnesses or potential lay witnesses
  • Expert advisors or witnesses
  • Solicitors, barristers or other legal or non-legal representatives acting for any other party in your case
  • Our staff
  • Any pupil (trainee barrister) undertaking pupillage at Farrar’s Building
  • Any mini-pupil undertaking mini-pupillage at Farrar’s Building
  • After the Event or Before the Event insurers
  • The Legal Ombudsman
  • The Bar Standards Board
  • Any law enforcement agency, court, regulator or government authority or other third party where this is deemed by the barrister to be necessary to comply with a legal or regulatory obligation or process
  • To the extent that we are required to do so by law
  • In connection with any legal proceedings or prospective legal proceedings
  • In order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention)
  • To any law enforcement agency, court, regulator or government authority or other third party where this is deemed by us to be necessary to comply with a legal or regulatory obligation or process

We will not share your personal data with any other third party unless we have your specific permission to do so.

How long we will keep data?

We may retain your personal data for as long as is necessary, but no longer, to enable us to fulfil the purposes described in this Privacy Policy.

Different retention periods apply for different types of personal data. We have a specific data retention policy which provides more detail in this respect, which we can send on request.

Some of your information which is needed to carry out conflict checks may be retained indefinitely but this is likely to be limited to your name, contact details and the name of the case.

When it is no longer necessary to retain your personal data, we will delete or anonymise it or return it in so far as this is possible.

If you instruct a barrister, the barrister will retain your personal information for as long as is necessary, but no longer, for them to fulfil the purposes described in this Privacy Notice.

Whilst the barrister’s involvement in your case is ongoing, the barrister will retain your personal information for as long as is necessary to enable them to provide legal services.

After the barrister’s involvement in your case has ended, the period for which they will retain your personal information will be depend on various criteria:

  • The length of the limitation period for bringing any professional negligence claim or contribution proceedings against the barrister in respect of the legal services they have provided. The expiry of the relevant limitation period will depend upon, amongst other things, the age and capacity of the client
  • In respect of clients who lack mental capacity and to whom no limitation period might apply, a balance will be struck between the barrister’s legitimate interest in retaining personal information in case files to defend any professional negligence action and the privacy rights of the client
  • Whether the retention of the personal information is necessary for regulatory requirements, for example in order to carry out anti-money laundering checks
  • Whether the retention of the personal information is necessary for conflict-checking in future cases

There will be certain circumstances in which your personal information needs to be preserved beyond the default retention period set by the barrister, and specifically where one of the following conditions applies:

  • Legal action or a regulatory or similar investigation is known to be likely, threatened or actual
  • A legal or regulatory obligation to produce information is known to be likely, threatened or actual
  • A crime is suspected or detected.

International data transfers

This Privacy Policy is of general application and as such it is not possible to state whether it will be necessary to transfer your information out of the EEA in any particular case. However, if you reside outside the EEA or if the instructions you provide come from outside the EEA or your case involves persons, organisations, courts or tribunals outside the EEA then it may be necessary to transfer some of your data to that country outside of the EEA. If this applies to you and you wish additional precautions to be taken in respect of your information, please indicate this when providing initial instructions.

Your rights

You have a number of rights in relation to the personal data we hold about you.

Where you have provided your consent to us processing your personal data, you are entitled to withdraw your consent at any time, but this will not affect the lawfulness of any processing activity we have carried out prior to you withdrawing your consent.

Where there is a direct contract between you and the barrister, the provision of your personal information is a contractual requirement under the contractual terms of work and failure by you to provide such personal information could mean that the barrister will not be able to provide the legal services under the contract and may have the right to terminate the contract.

You are entitled to ask us to provide you with access to any personal data we hold about you and you can request a copy of your personal data.

You also have the following rights:

  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete
  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records
  • Right to restriction of processing – where certain conditions apply you have a right to restrict the processing
  • Right of portability – you have the right to have the data we hold about you transferred to another organization
  • Right to object – you have the right to object to certain types of processing such as direct marketing
  • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling

Any request to exercise any of the above rights should be made in writing (with a contact address and proof of your identity and address) to the Chambers Manager at the following address:

Farrar’s Building

Temple

London

UK

EC4Y 7BD

Keeping your data secure

No data transmission over the internet can be entirely secure, and therefore we cannot guarantee the security of your personal information and/or use of our site. However, we have in place appropriate security measures to prevent personal data from being accidentally lost, or used or accessed unlawfully.

We will limit access to your personal data to those who have a genuine business need to access it. Those processing your data will do so only in an authorized manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach when it is legally required to do so.

Cookies policy

Please see the following link for our cookies policy:

http://www.farrarsbuilding.co.uk/cookie-policy/

Further information/complaints

If you have any concerns or wish to make a complaint about how we are collecting, using or sharing your personal data, you can contact the Director of Compliance at Farrar’s Building, Temple, London EC4Y 7BD.

We hope that we can resolve any query or concern you may raise about our use of your information. However, you do have the right to complain to the Information Commissioner’s Office (ICO) whose website is at www.ico.org.uk if you are in the UK, or with the supervisory authority of the Member State where you work, normally live or where the alleged infringement of data protection laws occurred.

This Privacy Policy was last updated on 24th May 2018.

We keep our Privacy Policy under regular review and from time to time we may need to change this Privacy Policy. When we do so, we will inform you via this web page.

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